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Finance & Administration Associate/Analyst

Earth Innovation Institute (EII) seeks a full-time Financial Associate or Analyst to support global administration and finance functions at its San Francisco office. The Finance & Administration Associate is a member of the administrative and finance team, reporting to and working closely with the Director of Finance and Administration (F&A), who is a part of the Management Team of EII. He/she serves as the primary resource for EII management on all financial analysis. He/she serves as the primary point of contact with EII program staff, foreign-based field teams, and vendors on issues related to payments and project financial reporting. The Finance & Administration Associate/Analyst will also support administration of consultant contracts and sub-awards, procurement, and compliance with donor agencies and internal policies.


  • Prepare, review, code, and reconcile payment requests, expense reports, credit cards, and sub-grantee financial reports using EII’s cloud-based administrative workflow platform (KissFlow)
  • Coordinate weekly Accounts Payable with bookkeeper and Operations Administrator
  • Respond to inquiries on invoicing and payments and resolve issues, liaise with outside vendors and bank representatives
  • Review sub-grantee financial reports to identify and resolve budget, compliance and/or other issues
  • Work closely with the bookkeeper to assist the Director of F&A in the monthly close of the books
  • Produce monthly BTA (Budget to Actual) reports for all current EII projects
  • Work in cooperation with the Director of F&A and the Executive Director to prepare and process outgoing grants and contract documents
  • Assist the Director of F&A in developing project budgets for new grant proposals, working with the Executive Director, Project Managers and other program team members
  • Support annual and grant-specific audits
  • Work closely with the Director of F&A and the relevant program teams to develop and submit annual grant budgets, assist in analyzing and rationalizing variances
  • Assist in the development of EII’s annual budget and projections, managing organizational cash flow and forecasting
  • Prepare financial statements for quarterly Board meetings, and assist in the preparation of the Board book

Qualifications and Experience

  • Bachelors degree in Finance or Accounting preferred
  • At least two years of experience as a financial analyst in banking, management consulting, or accounting, or in a finance support role at a for-profit or nonprofit corporation (or a strong reason why your experience is equivalent)
  • Familiarity with or NGO administrative/finance experience a plus
  • Familiarity with GAAP (Generally Accepted Accounting Principles), non-profit accounting expertise a plus
  • Excellent computer skills, including fluid proficiency in modeling in MS Excel, and PowerPoint
  • Experience with QuickBooks or equivalent accounting software a plus
  • Strong analytical skills and problem solving ability, initiative-taker
  • Strong writing, interpersonal and organizational skills, and attention to detail
  • Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Ability to manage multiple tasks, meet deadlines, flexibility to take on diverse duties, anticipate problems, and navigate changing priorities
  • Ability to work well with all levels of internal management and staff in a busy environment
  • Ability to work flexibly both in a team environment and independently
  • Ability to work cross-functionally and under pressure
  • Willingness and ability to occasionally work outside normal business hours
  • Eligible to work in the US

Job #: 04-010-GW19

Desired Start Date: March 15, 2019

Compensation: based on qualifications and experience with highly competitive benefit
package; exempt position

Please send cover letter, resume, and three references to
Please include the Job # in the Subject. Please, no phone calls. Applications will be
accepted on a rolling basis until the position is filled.

Organizational Summary:

The Earth Innovation Institute is a not-for-profit, independent research institute with headquarters in San Francisco and offices in Brazil, Indonesia and Colombia. We pursue our goals of slowing climate change, conserving tropical forests and fisheries, and improving rural livelihoods by promoting sustainable rural development through a blend of research, consensus-building, policy analysis and reform, and private sector engagement.

Earth Innovation Institute is an equal opportunity employer. All candidates receive consideration for employment without regard to race, color, religion, sex, or national origin.