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Interim Director of Finance and Administration

Earth Innovation Institute seeks a part-time Interim Director of Finance and Administration to support administration and finance functions at its San Francisco office. The Interim Director of Finance and Administration serves as the primary point of contact for EII’s management team.  The position reports to the Executive Director.

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Responsibilities:

  • Prepare and report financial results monthly for the executive director and board of directors
  • Oversee financial and accounting procedures of the organization
  • Perform due diligence on grants
  • Lead due diligence processes of donors
  • Prepare estimates and disbursement requests for payments

Qualifications and Experience 

  • Degree in finance, business or accounting or equivalent experience
  • Ability to meet project deadlines, prioritize and perform multiple work assignments
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Excellent organizational and leadership skills
  • Outstanding communication and interpersonal abilities 

Desired Start Date: May 30, 2018 

Compensation: Based on qualifications and experience with competitive benefits package. 

Please send cover letter, resume and three references to jobs@earthinnovation.org. Please include the Job # in the Subject. Applications will be accepted on a rolling basis until the position is filled.

Organizational Summary

Earth Innovation Institute is a not-for-profit, independent research institute with headquarters in San Francisco and programs in Brazil, Indonesia, Peru and Colombia. We pursue our goals of slowing climate change, conserving tropical forests and fisheries, improving rural livelihoods by promoting sustainable rural development through a blend of research, consensus-building, policy analysis and reform, and private sector engagement.

Earth Innovation Institute is an equal opportunity employer. All candidates receive consideration for employment without regard to race, color, religion, sex, or national origin.

Director of Finance and Administration

Earth Innovation Institute seeks a Director of Finance and Administration to provide strategic leadership and oversight of the organization’s financial resources, accounting, business planning and budgeting, compliance, human resources and administrative functions. The Director of Finance and Administration will be a member of the Executive Management Team (EMT), and report to the Executive Director (ED). The successful candidate will be a hands-on and participative manager and will lead the organization in optimizing finance and administrative systems across a globally dispersed office structure. The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as Earth Innovation Institute continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

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Organization

Earth Innovation Institute is a not-for-profit, independent research institute with headquarters in San Francisco and programs in Brazil, Peru, Indonesia and Colombia. We pursue our goals of slowing climate change, conserving tropical forests and fisheries, and improving rural livelihoods by promoting sustainable rural development through a blend of research, consensus-building, policy analysis and reform, and private sector engagement. For more information, please visit www.earthinnovation.org.

Responsibilities

As a member of senior management, the Director of Finance and Administration shares responsibility for the overall leadership of the organization.

Financial Management

  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting
  • Manage the organization’s financial accounting systems and functions (including A/R, A/P and payroll)
  • Coordinate and lead the annual audit process, liaise with external auditors and the audit committee of the board of directors; assess any changes necessary
  • Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status
  • Oversee financial and administrative aspects of grant proposals
  • Manage organizational cash flow and forecasting
  • Maintain and improve a robust contracts management and financial management/ reporting system
  • Monitor contracts and grants and provide training to global staff and low-capacity partners on donor fund management
  • Work closely and transparently with all external partners including third-party vendors and consultants
  • Coordinate and provide strategic advice on international operations including legal registration outside the US and establishment of local office financial and administrative systems
  • Manage general insurance policies, leases, office vendors and other consulting contracts
  • Maintain continuous lines of communication, keeping the executive director informed of all critical issues
  • Effectively communicate and present the critical financial matters to the board of directors
  • Supervise staff in accounting, administration and office management

Human Resources and Administration

  • Further develop Earth Innovation Institute’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting
  • Ensure that recruiting processes are consistent and streamlined
  • Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual
  • Maintain and develop sound fiscal policies and practices and ensure ongoing compliance with non-profit accounting and internal control standards and donor rules and regulations
  • Oversee the development, review and maintenance of human resources systems and administrative policies and procedures

Qualifications

  • Minimum of a BA, ideally with an MBA/CPA or related degree, or equivalent experience
  • At least five years or more of overall professional experience; ideally including several years of broad financial and administrative management experience, preferably in an international NGO environment
  • Proven record of leadership, sound-judgement and decision making
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination, and human resources management
  • Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Ability to write and speak one or more of the following languages, Spanish, Portuguese and Bahasa, preferred but not required
  • Familiarity with generally accepted accounting principles and federal grant regulations and A-133 auditing standards
  • Commitment to policies that maximize individual and organization goals across the organization including best practices in human resources activities
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Excellent computer skills, including proficiency in Quickbooks/accounting software, MS Word, Excel and PowerPoint; knowledge of other financial and project management systems a plus; knowledge of both Windows and Mac platforms preferred
  • Strong analytical skills and problem solving ability
  • Strong writing, interpersonal and organizational skills, and attention to detail
  • Ability to manage multiple tasks, meet deadlines, flexibility to take on diverse duties, anticipate problems, and navigate changing priorities; A multitasker with the ability to wear many hats in a fast-paced environment
  • Ability to work flexibly both in a team environment and independently
  • Personal qualities of integrity, credibility, and dedication to the mission of Earth Innovation Institute
  • Qualified to work in the US
  • Requires ability to travel and occasional work outside normal business hours

Desired Start Date: We will begin reviewing applications on May 18th, with a start date for the successful candidate of early to mid-June.
Compensation: based on qualifications and experience with competitive benefit package; exempt position

Please send cover letter, resume, and three references to jobs@earthinnovation.org. Please include the Job # in the Subject. Please, no phone calls. Applications will be accepted on a rolling basis until the position is filled.

Resumo da Organização:

The Earth Innovation Institute is a not-for-profit, independent research institute with headquarters in San Francisco and offices in Brazil, Indonesia and Colombia. We pursue our goals of slowing climate change, conserving tropical forests and fisheries, and improving rural livelihoods by promoting sustainable rural development through a blend of research, consensus-building, policy analysis and reform, and private sector engagement.

Earth Innovation Institute is an equal opportunity employer. All candidates receive consideration for employment without regard to race, color, religion, sex, or national origin.