Finance & Administration Associate/Analyst

Earth Innovation Institute (EII) seeks a full-time Financial Associate or Analyst to support global administration and finance functions at its San Francisco office. The Finance & Administration Associate is a member of the administrative and finance team, reporting to and working closely with the Director of Finance and Administration (F&A), who is a part of the Management Team of EII. He/she serves as the primary resource for EII management on all financial analysis. He/she serves as the primary point of contact with EII program staff, foreign-based field teams, and vendors on issues related to payments and project financial reporting. The Finance & Administration Associate/Analyst will also support administration of consultant contracts and sub-awards, procurement, and compliance with donor agencies and internal policies.


  • Prepare, review, code, and reconcile payment requests, expense reports, credit cards, and sub-grantee financial reports using EII’s cloud-based administrative workflow platform (KissFlow)
  • Coordinate weekly Accounts Payable with bookkeeper and Operations Administrator
  • Respond to inquiries on invoicing and payments and resolve issues, liaise with outside vendors and bank representatives
  • Review sub-grantee financial reports to identify and resolve budget, compliance and/or other issues
  • Work closely with the bookkeeper to assist the Director of F&A in the monthly close of the books
  • Produce monthly BTA (Budget to Actual) reports for all current EII projects
  • Work in cooperation with the Director of F&A and the Executive Director to prepare and process outgoing grants and contract documents
  • Assist the Director of F&A in developing project budgets for new grant proposals, working with the Executive Director, Project Managers and other program team members
  • Support annual and grant-specific audits
  • Work closely with the Director of F&A and the relevant program teams to develop and submit annual grant budgets, assist in analyzing and rationalizing variances
  • Assist in the development of EII’s annual budget and projections, managing organizational cash flow and forecasting
  • Prepare financial statements for quarterly Board meetings, and assist in the preparation of the Board book

Qualifications and Experience

  • Bachelors degree in Finance or Accounting preferred
  • At least two years of experience as a financial analyst in banking, management consulting, or accounting, or in a finance support role at a for-profit or nonprofit corporation (or a strong reason why your experience is equivalent)
  • Familiarity with or NGO administrative/finance experience a plus
  • Familiarity with GAAP (Generally Accepted Accounting Principles), non-profit accounting expertise a plus
  • Excellent computer skills, including fluid proficiency in modeling in MS Excel, and PowerPoint
  • Experience with QuickBooks or equivalent accounting software a plus
  • Strong analytical skills and problem solving ability, initiative-taker
  • Strong writing, interpersonal and organizational skills, and attention to detail
  • Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
  • Ability to manage multiple tasks, meet deadlines, flexibility to take on diverse duties, anticipate problems, and navigate changing priorities
  • Ability to work well with all levels of internal management and staff in a busy environment
  • Ability to work flexibly both in a team environment and independently
  • Ability to work cross-functionally and under pressure
  • Willingness and ability to occasionally work outside normal business hours
  • Eligible to work in the US

Job #: 04-010-GW19

Desired Start Date: March 15, 2019

Compensation: based on qualifications and experience with highly competitive benefit
package; exempt position

Please send cover letter, resume, and three references to
Please include the Job # in the Subject. Please, no phone calls. Applications will be
accepted on a rolling basis until the position is filled.